Assistant Director of Administration

Assistant Director of Administration

Website HarvardCBAR Center for Biostatistics in AIDS Research

Assistant Director of Administration
Harvard T.H. Chan School of Public Health
Job Summary

The Center for Biostatistics in AIDS Research (CBAR), an organization within the Harvard T.H. Chan School of Public Health, is responsible for the design, monitoring and statistical analysis of clinical trials and observational studies for several major national and international NIH-funded clinical research networks. CBAR employs over 100 statisticians and epidemiologists including Harvard faculty, research scientists and staff.  Investigators within CBAR have provided statistical leadership and support for clinical research networks for more than thirty years. Currently this includes infectious disease networks such as: the AIDS Clinical Trials Network (ACTG), the International Maternal Pediatric Adolescent AIDS Clinical Trials Network (IMPAACT), the Pediatric HIV/AIDS Cohort Study (PHACS), as well as outpatient COVID trials. Results from studies have helped to establish the paradigm for the treatment and prevention of HIV and other infectious diseases, and contributed to international treatment and prevention guidelines.

The CBAR Assistant Director of Administration is responsible for providing leadership for the CBAR hiring process, support for management of the large staff, and the management of administrative support for a large, extremely busy research center. Reporting directly to the Executive Director for Finance, Administration and Information Technology, is responsible for directing the recruitment and interview process of candidates from all over the world, for both staff and academic appointment openings.
Job-Specific Responsibilities

Duties and responsibilities include, but are not limited to, the following:

Collaborate with Leadership and Project PIs; lead the hiring committee regarding position development, and recruitment. Liaise with the SPH Office of Faculty Affairs, the SPH Human Resources department, the SPH Office of Diversity and Inclusion, and the CBAR Steering Committee.
Plan and lead all recruitment and interview-related administrative logistics, e.g., post job descriptions, outreach to attract a diverse pool of applicants, screen and identify candidates, check references, complete follow-up, track outcomes, complete documentation and pursue follow-up to closure, etc.
Plan and direct the onboarding of new hires (logistics, orientation, etc.) as well as the offboarding of existing personnel.
Produce regular status reports for Leadership & Steering Committee’s use, and analyze hiring data for trends
Maintain the standardized hiring/interview process and documentation. Ensure compliance with University policies and procedures
Lead and develop new hiring resources and documentation as needed, and overall process improvement
Lead and manage all hiring events, which includes interacting with individuals and groups to : SPH HR, external venues to participate in recruiting events, hiring managers, interviewers, candidates, and so forth, workflow and performance management, and the promotion of an inclusive and innovative work environment
Other duties related to the administration and support of CBAR:
Participate in strategic planning with CBAR Leadership and Steering.  Attend meetings; responsible for driving timelines of follow-up agenda items, and maintain documentation files with highly sensitive issues.  Responsible for generating reports for various committees, regulatory offices, study monitoring to insure compliance and additional study related projects as they arise
Supervise and direct two administrative staff.  The staff are responsible for providing support for internal administrative and facility initiatives, as part of the greater CBAR Administrative team, which includes: Booking travel, leading CBAR monthly staff events, providing calendar and scheduling support; responding to and resolving general administrative requests, etc.
Act as the primary advising resource for CBAR appointments and staff.  Collaborate with SPH Human Resources, meet with CBAR supervisors on legal guidelines for hiring and managing, disciplining and evaluating employee performance, as well as provide coaching to CBAR supervisors.
Represent CBAR and participate in the Diversity, Inclusion, and Belonging (DIB) community
Identify and develop ways to improve worker satisfaction.
Work with the EDFAI in interpreting and disseminating HU, SPH and CBAR policies and procedures to staff; maintaining knowledge of related administrative policies and procedures.
Lead the reappointment and promotion processes for non-faculty, doctoral-level research scientists, which include organizing, and providing guidance to appointees, to ensure documents being submitted are in line with SPH requirements.
Lead and plan the annual performance review process for all Center employees, exempt and over-time eligible, as well as academic appointments, e.g. Research Scientist, Senior Research Scientist, etc.  Drives timelines forward
Lead the annual coordination of CBAR committee assignments.
Promote CBAR within and outside of the Chan School
Responsible for the content on the CBAR external facing website
Other jobs as assigned
Basic Qualifications

Bachelor’s Degree or equivalent experience is required
5+ years of related experience is required
Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

Master’s degree in related field
Intermediate to advance knowledge of Microsoft Office Suit
Experience building teams, collaborating, and gaining consensus of teams
Supervisory experience
Knowledge of Microsoft Office Suite, including advanced Excel skills
Strong attention to detail, organized, and strong written and verbal communication skills
The following cultural competencies are also preferred:

Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals
Additional Information

PLEASE NOTE: The primary work location for this position is Boston, MA and in order to be on Harvard payroll, you must reside in one of the following states – MA, NH, RI, ME, CT, VT, NY, MD, or CA. We are also working primarily remotely at this time due to the COVID-19 pandemic. Until our return to campus, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. This position has the potential to remain primarily remote, or to shift to local, on-campus work once the School and this role return to an operational status that supports it. This transition back to campus is expected to begin as soon as fall 2021 and into spring 2022.


Harvard University offers an outstanding benefits package including:

Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee’s start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events — and many discounts for various cultural and leisure activities throughout metro Boston.

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!


The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. 

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage.
Job Function

General Administration

USA – MA – Boston
Job Code

359057 Admin Dept/Program Admin


Center for Biostatistics in AIDS Research
Time Status

Salary Grade


00 – Non Union, Exempt or Temporary
Pre-Employment Screening

Credit, Criminal, Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.
EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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