Website City of Newton
Newton, MA 02459
Posted 06/01/2022 | | Full-time, Exempt | 61,893.00 – 67,618.00 annually | City Clerk
Under the direct supervision of the City Clerk, Assists the City Clerk in the administration, management, planning, coordination and oversight of the duties relate to the City’s elections functions, specifically to conduct all federal, state and municipal elections in accordance with Massachusetts election laws and regulations as well as the City charter; to manage the annual census in an effort to make a true list containing the name, date of birth, occupation and residency of every person three years of age or older. Works with the Vital Statistics department to oversee the daily operations in the City Clerk’s Office including the issuance of various licenses and certificates, data processing, file maintenance, and budget tracking.
Ensure all state and local elections are conducted in an efficient and effective manner. Compiles and maintains accurate lists of voters and residents. Works with the Secretary of the Commonwealth’s Election Division to make sure that election laws and regulations are adhered to. Works with Police Department, School Department, Public Buildings Department, Department of Public Works and polling location partners to ensure timely and accurate set-up of polling locations.
Ensure that the annual census is conducted in an efficient and effective manner. Oversees the procurement of census forms and all other materials necessary to conduct the census.
Plans, prioritizes, assigns, supervises, reviews and participates in the work of staff responsible for the registration of voters, administration of elections, and census coordination.
Coordinates and reviews the work plan for assigned functions, services, and activities; assigns work activities and projects; monitors workflow; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems; ensures work is performed accurately and that timelines are met; ensures compliance with established policies, procedures, and related regulations.
Assists with interviewing and selecting assigned personnel. Provides and/or coordinates staff training in accordance with established policies and procedures. Works with employees to correct deficiencies; recommends and discipline procedures to City Clerk.
Performs the more technical and complex tasks of the department, which may include such duties as maintaining security and control over registration and elections documents; securing and storing petitions and voted and unvoted Vote-by-Mail, UOCAVA, and/or absentee official ballots; and supervising the petition process.
Responds to and resolves complex customer inquiries and complaints by phone, email, or in person.
Acts as department liaison to develop, implement and evaluate outreach strategies to educate and enhance public awareness and increase voter registrations.
Develops, compiles, reconciles, and presents statistical data covering Vote-by-Mail and/or absentee voting, petition verification, voter registration to the City Clerk.
Maintains inventory of election equipment and supplies necessary to conduct elections.
Work weekends, holidays, and non-routine hours during peak operating times and election cycles.
Attend and participate in Department and other meetings and special events.
Provide Notary services to Newton residents.
Performs related duties as assigned by City Clerk.
Associates Degree and five years of related experience as a lead worker over staff in voter registration and election activities and/or training or equivalent combination of education and experience.
Knowledge of clerical practices, office procedures and the operation of office equipment such as personal computers and computer software, data processing and/or word processing
Ability to work effectively with diverse personalities under various levels of urgency.
Adaptability and flexibility are essential. Excellent verbal communication skills. Tact and diplomacy are required at all times.
Ability to apply common sense understanding to carry out written or oral instructions. Ability and determination to solve complex problems involving clearly prescribed standardized practices.
A strong commitment to public service required.
*To prospective applicants, please note the City of Newton has implemented a Vaccine Policy which requires, as a condition of employment, that all employees be fully vaccinated against COVID-19, or have an approved medical or religious exemption on file with the Human Resources Department. Please be prepared at the time of employment to either indicate your vaccination status or intent to request an exemption. You may review the City’s policy by visiting this link.
The City of Newton is a wonderful place to live and work. Newton has safe and attractive neighborhoods, an excellent public school system, an active community life, multiple transportation systems, proximity to Boston and a well-managed and financially strong City government. The City of Newton has a population of approximately 88,900, with 32,600 housing units and occupies a land area of 18.3 square miles. Newton is principally suburban-residential in character. Unlike many other communities that are established around a single Main Street or downtown, Newton is comprised of thirteen distinctive villages. Newton has a diversified economic base with approximately 4,700 establishments employing approximately 79,500 people. Newton is special in many ways. It is home to a variety of private secondary and post-secondary schools including a portion of Boston College, Lasell University, William James College, Hebrew College, and the UMass Amherst – Mount Ida Campus. The longest stretch of the Boston Marathon runs through the City, including the well-known Heartbreak Hill. Newton-Wellesley Hospital, part of the Mass General Brigham health care system, serves as an important partner to the City. In September 2018, Newton was again ranked #1 in Massachusetts as the best place to live and #12 in the U.S.
To apply for this job please visit jobs.keldair.com.