Director, Payroll Administration (Apply by May 6th, 2024)

Director, Payroll Administration (Apply by May 6th, 2024)

Website Jobs for the Future

Director, Payroll Administration  
Position Location: Remote, Flexible  
Application Deadline: May 6th 
 
About JFF 
Jobs for the Future (JFF) drives transformation of the U.S. education and workforce systems to achieve equitable economic advancement for all. Seeing that millions of people are unfairly shut out of quality jobs and the chance for a better life, our goal is to align education, workforce, and employment changemakers toward a shared North Star: In 10 years, 75 million people facing systemic barriers to advancement will work in quality jobs.  
  
To achieve that goal, we design solutions, scale best practices, influence policy and action, and invest in innovation. With a staff of more than 300 people across the country working remotely and in offices in Boston (headquarters), Washington, DC, and Oakland, California, we operate at the national, state, and local levels, forging deep partnerships with employers, investors, entrepreneurs, policymakers, and education and workforce development providers to break down barriers and reimagine what’s possible.   
  
We’re on a path of ongoing growth and expanding impact. We have an operating budget of $105 million, and we’re funded by dozens of leading government agencies, foundations, and corporations. Learn more about JFF and join us as we build a future that works—for everyone.  
 
DEIBW at JFF  
Diversity, equity, inclusion, belonging, and well-being (DEIBW) are core to JFF’s North Star and mission. We employ and build diverse teams across race, ethnicity, sex, gender identity and expression, age, and lived experiences and are constantly working toward ensuring these differences are celebrated and included. We aim to cultivate a culture that centers the overall care, well-being, and success of the employee through flexible work hours, balanced workloads, professional development, and equitable career advancement opportunities. Learn more about what DEIBW looks like in practice at JFF. 
  
We seek to invest in and learn from those who represent the communities we serve, particularly individuals from populations who have been explicitly or implicitly excluded from the workforce. Knowing its importance to the success of our work and the engagement of our staff members, we aspire to attract and retain a diverse team and welcome people of all backgrounds to apply to our open roles. JFF is a fair chance employer and in alignment to our North Star, we strongly encourage individuals whose highest level of education attained is less than a 4-year degree; People of Color; and people with records to apply. 
 
About the Position: 
The Director, Payroll Administration is a newly created position within JFF’s central Finance function, that plays an integral role in the hands-on leadership for the payroll team at JFF r, . Reporting to the Director of Accounting, the core responsibility of this role is to oversee and lead JFF’s payroll administration, ensuring accuracy, efficiency, and compliance with relevant regulations and policies. As the Director of Payroll Administration, you will serve as a strategic partner across multiple teams including but not limited to different teams within Finance, People and Culture, IT, and other key stakeholders, across Operations and JFF to ensure seamless integration and coordination between payroll, Total Rewards, and other relevant systems and departments. You will also serve as an ADP Workforce Now expert and develop and implement payroll standard operating procedures and processes to optimize efficiency and effectiveness. 

This role offers the opportunity to provide payroll oversight for the entire organization and service as a central link,  ensuring best practices and strong customer service around payroll processing, regulations and compliance, and managing relationships with external vendors. You will have the chance to create opportunities, to build payroll processes, implement best practices, and problem-solve to help ensure efficiency and effectiveness for the payroll function. The Director will be working across multiple complex systems and will oversee payroll for employees working from different states across the country. They will bring a strong attention to detail in creating standard operating procedures for this integral role at JFF.

The ideal candidate is a strategic and consultative partner who possesses an extensive background in payroll regulations and compliance, along with working with benefits. This is a great opportunity for someone who has experience working with different payroll systems, is familiar with utilizing ADP Workforce Now in multiple states and can leverage their background within areas including but not limited to compliance, tax filings, and processing benefits for national non-profit organization. 

What you’ll do:  
Oversee and implement strategy around payroll processing and compliance across the organization 
– Develop and implement a vision for payroll standard operating procedures and processes to optimize efficiency and effectiveness for the entire organization. 
– Create and lead a strategy for updating compliance guidelines,  nsuring the organization meets all the requirements and standards for payroll, which includes but is not limited to, final check requirements by state, timely and accurate processing/remittance of 403b and 457b employees and employer contributions, and remittance of employees benefit deductions to external vendors.  
– Build out a strategy to help support continued best practices and areas of improvement for processing payroll and maintaining compliance in federal, state and local tax fillings. 
– Partner with other internal stakeholders to develop and implement integration between payroll systems to increase accuracy and efficiency.  
– Leverage industry trends, best practices, and stay up to date on changes in legislation related to payroll processing to maintain compliance for the organization.  
Operationalize and implement best practices for payroll with key internal and external stakeholders  
– Oversee and process bi-weekly payroll for approximately 400 employees in an accurate and timely manner utilizing ADP Workforce Now platform. 
– Create, maintain, and build strong relationships with internal and external stakeholders, including vendors and regulatory authorities to ensure we meet requirements for payroll and compliance.  
– Drive continuous improvement initiatives to enhance payroll operations and deliver exceptional service to the organization. 
– Oversee timely and accurate filling and remittance of federal, state and local taxes, unemployment insurance, and employees’ deductions, and benefits. 
Manage overall reporting, tax filings, and other funding regulations connected to payroll and benefits 
– Conduct year-end processing, partnering with people operations to ensure year-end tax fillings are all inclusive of additional taxable benefits, running ad-hoc reports, processing quarterly wage and tax adjustments and maintaining all payroll files and records. 
 – Partner with Director, Total Rewards to accurately estimate fiscal year-end bonus accruals and other compensations. 
– Oversee and implement best practices surrounding Federal tax filings including 941s, multiple State tax filings, local tax filings, and unemployment insurance. 
– Collaborate with the head of Total Rewards on People and Culture along with other stakeholders to ensure seamless integration and coordination between payroll, Total Rewards and other relevant systems and departments. 
– Oversee and lead annual audits including 403b audits, workers compensation audit and other payroll related audits. 
 
Who You Are:  
– You bring extensive experience overseeing strategy for payroll processing, compliance, and maintaining standards around reporting, tax filings, and benefits for a complex organization with employees in multiple states which leverages numerous systems to meet guidelines and ensure the day to day needs of the organization are met.  (New hires at the Director I level at JFF typically bring 12+ years of prior professional experience through a combination of full-time, part-time, internship, and/or freelance positions)  
– You have hands-on experience working within ADP Workforce Now in multiple states and have leveraged your vision for best practices to implement payroll standards, operating procedures and processes to help optimize efficiency and effectiveness for an organization  
– You have a proven track record and vision for building out implementing standard operating procedures with a strong attention to detail, around payroll, including processing payroll, reporting, tax filings and maintaining employee payroll records as required. 
– You have experience in leading and managing compliance guidelines to ensure the organization meets all the requirements and standards for payroll, final check requirements, timely and accurate processing/remittance of 403b and 457b employees and employer contributions, and remittance of employees benefit deductions. 
– You are committed to building and strengthening relationships with external vendors as it relates to benefit payments to ensure accuracy and compliance. 
– You bring a customer-oriented approach to your relationships with internal stakeholders, to ensure a high level of accuracy, efficiency and effectiveness in payroll processing. 
– You have continued to build, maintain, and deepen your knowledge around industry trends, best practices, and have stayed up to date on changes in legislation related to payroll to help implement strategy and maintain compliance for an organization 
– You bring hands-on experience working across multiple Federal tax filing systems including 941s, multiple State tax filings, local tax filings, and unemployment insurance. 
– You build positive, effective, and collaborative work cultures and take pride in developing people and promoting learning opportunities to support staff members’ growth  
– You are attuned to those around you, to the cultural context of the organization, and express emotions in an honest, mindful way that promotes psychological safety 
– You have demonstrated and implemented analytical thinking leveraging data to help inform best practices and implement any changes centered around payroll 
– You set ambitious and achievable goals to deliver high-quality outputs and results while empowering, inspiring and holding self and others accountable for delivering on commitments consistently 
– You possess high energy and passion for JFF’s mission and North Star, and the ability to apply JFF’s core values to all areas of your work    
– You are energized by stewarding JFF’s DEIBW values and practices within your day-to-day work, including embracing the differences and celebrating the diversity that each individual brings to JFF  
 
What We Offer  
At JFF, we’re fueled by the desire to create a world where everyone has equal opportunity for economic advancement. Our team works hard to push the boundaries of what is possible, and in return, we provide a gratifying work experience, competitive salaries, and a comprehensive benefits program that includes flexibility and choice as core values in order to support people wherever they are in their lives and careers.  
 
JFF has offices in Boston, Oakland, and Washington, DC; employees are welcome to use JFF office space to work in-person or hybrid, or completely remote. To improve the employee experience and promote productivity while working remotely, JFF offers an annual home office stipend to all regular full-time and part-time employees. In addition, new employees receive office equipment as needed.   
   
The hiring range for this role is $120,000 – $150,000 annually, in alignment to JFF’s Director II salary band and our compensation philosophy. Starting salaries for new hires will be determined based on a combination of the new hire’s relevant experience and market demands.  
 
To Apply  
As part of your application, please include your resume and a thoughtful cover letter, addressed to Ruth Njoroge, Director of Accounting outlining how your skills and experience meet the qualifications of the position. 
 
We are accepting applications through May 6th. Applications submitted by that date will be reviewed, and candidates will receive rolling updates on their candidacy.   
  
At JFF, we’re also committed to accessibility and want to ensure that everyone, including people with disabilities, can fully access and engage with our application and hiring process. If you are unable to complete this application due to a disability and/or have specific access/accommodation needs in order to fully participate in our hiring process, please contact us at hiringaccommodations@jff.org. 
 
Positions at JFF are not eligible for employer-visa sponsorship or open to F-1 student visa holders. 

To apply for this job please visit grnh.se.

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