Grants and Procurement Coordinator

Grants and Procurement Coordinator

  • Full Time
  • Boston

Website Metropolitan Area Planning Council (MAPC)

DESCRIPTION:
The Metropolitan Area Planning Council (MAPC) seeks to hire a Grants Financial Specialist
(hereafter, Specialist) to provide budgetary oversight of a variety of state and federal grants the
Municipal Collaboration Department implements. Specific duties include detailed monitoring of
grant budgets, drafting contracts and purchase orders, reviewing invoices and reimbursement
requests, as well as grant specific financial reporting at both the state and federal levels. This
position will provide an excellent opportunity for responsibility, learning, and career growth. The
Specialist will partner with the Municipal Collaboration Department’s Director in this work. This
position is an integral part of an interdisciplinary team that works to advance public safety
initiatives, as well as to bridge the digital divide, throughout the Commonwealth.

About MAPC
MAPC is the Regional Planning Agency (RPA) serving the people who live and work in
metropolitan Boston. Our strategic priorities involve sustainable development, advancing equity,
regional collaboration, and creating a climate-friendly region. We are guided by our regional
plan, MetroCommon2050: Shaping the Region Together. MAPC’s staff includes approximately
100 full-time employees located in downtown Boston in a transit-accessible and bike-friendly
office.

MAPC has a hybrid schedule, combining time in the office with remote work. Employees must
reside within a commutable distance from MAPC’s Boston office.

MAPC strongly supports the professional development of every staff person, believing their
growth to be consistent with the best interests of MAPC and the region. We encourage all our
staff to develop new ideas to make MAPC’s planning and policy work more relevant and
impactful, and to adapt to changing times.

This is an opportunity to work in a dynamic, interdisciplinary, and innovative environment with
professionals who are committed to building a more sustainable and equitable future for
everyone who lives and works in Greater Boston. For more information about MAPC or
MetroCommon2050, please visit www.mapc.org.

About the Municipal Collaboration Department
The Municipal Collaboration Department specializes in assisting local governments to work
more efficiently at the local level, and to work regionally by partnering with each other and
private entities such as hospitals and public safety associations to make our communities safer.
Our statewide team of experienced professionals provides planning, procurement, budgeting,
reporting, administrative, project development, and contractor, vendor and project management
services for the following initiatives:
• Serves as fiduciary for the Commonwealth’s four homeland security regions and
associated regional advisory councils, managing grants from the U.S. Department of
Homeland Security via the Massachusetts Executive Office of Public Safety and Security
(EOPSS). MAPC provides additional support to one of these councils, the Northeast
Homeland Security Regional Advisory Council (NERAC), serving as the program
manager and facilitator of that group.
• Serves as the Sponsoring Organization for the Region 3 Health and Medical
Coordinating Coalition (HMCC), a regional collaborative effort designed to strengthen
and promote emergency preparedness and response capabilities of the region’s health
entities and to share resources. This work is funded through the Massachusetts
Department of Public Health – Office of Preparedness and Emergency Management.
• Oversees the Metropolitan Mayors Community Safety Initiative (CSI), a collaborative
effort of 8 communities in the metropolitan Boston region. The CSI is funded by EOPSS
and brings together regional law enforcement and prevention partners to combat youth
violence and gang involvement through law enforcement, job training, and after-school
programs.
• Implements MAPC’s Apartment Wi-Fi Program, which is funded by the Massachusetts
Broadband Institute at the MassTech Collaborative under the Municipal Digital Equity
Partnership, to support public housing agencies and affordable housing developers to
build free access Wi-Fi networks for residents.
We welcome to our staff team intelligent, thoughtful, and entrepreneurial professionals who are
committed to improving the quality of life in Metro Boston and beyond.
Responsibilities (including but not limited to)
The Grants Financial Specialist will be responsible for the financial monitoring of the state and
federally funded programs identified above. This oversight includes budget monitoring,
reconciliation, and reporting, as well as the development and review of contracts, purchase
orders, invoices and other required financial and legal documentation related to these programs.
This is a position where attention to detail and the ability to multitask is key. The Specialist will
work with other members of the team to ensure each completed project is in compliance with all
federal and grant specific requirements.
Specific duties will include:
• Manage homeland security, HMCC, Shannon Grant, and MAPC’s Apartment Wi-Fi
Program budget spending to grant guidelines, monitoring and reviewing allocations of
funds and grant balances;
• Draft contracts and purchase orders, using provided templates for MAPC’s Apartment
Wi-Fi Program and assist in this task as needed for the homeland security, HMCC, and
Shannon Grant programs.
• Review vendor invoices and requests from municipal departments for backfill and
overtime reimbursement for accuracy before payments are made and ensure
appropriate use of funds with timely payment of all vendor invoices and reimbursement
requests related to the homeland security, HMCC, Shannon Grant, and MAPC’s
Apartment Wi-Fi Program grants; and
• Complete MAPC’s Apartment Wi-Fi Program and HMCC grant reporting requirements to
ensure compliance and responsiveness to grant guidelines and requests.
Evening events, occasional weekend events, and travel throughout Massachusetts
(approximately 1-2 times per month) are a responsibility for this position. MAPC does not
require that you have a vehicle; however, you must have a valid driver’s license and/or the
ability to arrange transportation to meetings in different parts of the region. MAPC provides
support for travel, including MBTA passes, a Zipcar account, and BlueBikes membership.

Qualifications
Candidates for this position should have a Bachelor’s degree and a minimum of 2 years of
relevant work experience such as financial oversight of state or federal grants OR a Master’s
degree and 1 year of relevant work experience.
Massachusetts Certified Public Purchasing Official (MCPPO) certification preferred.
The successful applicant will demonstrate all or most of the following skills:
• Knowledge of federal government grant processes and systems;
• Prior experience in public purchasing processes and budget management at the local or
state level;
• Ability to proactively set priorities and multi-task without compromising attention to detail;
• Excellent time management, organizational, and project management skills;
• Ability to analyze and solve problems independently in a resourceful and innovative
manner;
• Understanding of multi-step processes and how to work within them in a team
environment;
• Ability to work independently and meet deadlines;
• Excellent communication skills (written and verbal);
• Ability to work with a wide variety of stakeholders;
• A professional demeanor and a positive “can do” attitude, with high customer service
standards;
• Willingness to perform administrative functions as needed, such as filing, photocopying,
and database management; and
• Advanced computer skills including working with MS Word, MS Excel, MS Outlook and
Adobe.
Per MAPC COVID-19 Vaccine Policy, all employees must be fully vaccinated. This position will
require the selected candidate to show proof of full vaccination against COVID-19, including up
to date boosters. MAPC will consider reasonable extensions or accommodations as required
by law.

Compensation and Benefits
The salary ranges from $$65,000 – $75,000 depending on qualifications and experience. This is
a full-time exempt position. MAPC offers excellent Massachusetts state employee benefits as
well as a flexible, supportive, and family-friendly work environment and a continued professional
development.

How to Apply:
Apply online at www.mapc.org/jobs. The position is open until filled, and applications are
reviewed on a rolling basis. Interested candidates should submit a cover letter and resume.
Candidates selected to interview will be asked to submit three (3) references plus a sample of
relevant writing or work product. Candidates must have legal authorization to work in the USA
and a valid driver’s license and/or the ability to arrange transportation to meetings in different
parts of the region. MAPC participates in E-Verify, which is a federal program that helps us to
determine work eligibility in the United States. A Criminal Offenders Records Information (CORI)
request must be completed if offered this position. A criminal record is not an automatic bar to
employment at MAPC, but it will be reviewed in light of the position and other elements of an
applicant’s resume.
MAPC is an Equal Opportunity Employer. We believe that a staff with a range of perspectives,
experiences, and skillsets strengthens our work. We are committed to building a more equitable
workplace that allows staff with diverse backgrounds and identities to thrive, grow, and lead. For
more information on MAPC’s culture of equity, see our Equity at MAPC page.

To apply for this job please visit www.governmentjobs.com.

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