Assistant Town Accountant
Assistant Town Accountant
Website Town of Concord, MA
Excellent opportunity to join a progressive team in a professionally managed Town and gain experience for career progression in municipal finance. This full-time position performs a variety of professional accounting duties; prepares complex calculations and entries; reconciles and monitors various accounts; assists with audit and preparation of various reports. Requires BA/BS in accounting with 1-3 years of progressively responsible experience in municipal accounting and financial reporting or any equivalent combination of education and experience. Excellent computer skills required. Working knowledge of MUNIS is preferred. Full salary range: $67,736.00- $84,957.00. Starting salary will be dependent on qualifications and typically on the first half of the range.
Applications will continue to be accepted until filled. All applications will be reviewed and the most highly qualified candidates will be invited to one or more interviews and/or other assessments. Applicants will be notified of their standing in the process as soon as a decision has been made regarding their individual application.
Appointment of the final candidate will be contingent upon the results of pre-placement conditions including criminal and motor vehicle record checks, a physical exam, and a drug screening. Costs for these pre-placement requirements will be borne by the Town. We value diversity and welcome candidates of all backgrounds to apply. EOE
Under the general supervision of the Town Accountant, performs skilled accounting and administrative work in assisting the Town Accountant in the management of detailed financial records for the Finance Department and other related tasks. Responsible for maintaining and improving upon the efficiency and effectiveness of all areas under their direction and control. Performs varied and responsible duties requiring a thorough knowledge of departmental operations and the exercise of judgment and initiative in completing tasks, particularly in situations not clearly defined by precedent or established procedures. Incumbent is called upon to handle a significant amount of details, each varying from the other in substance and content, requiring incumbent to approach workload with flexibility.
ESSENTIAL JOB FUNCTIONS:
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.
¨ Assists the Town Accountant with the day-to-day operations of the Accounting Division.
¨ Assists the Town Accountant in preparing complex accounting calculations and entries, such as tax recap sheet, certification of free cash, monitoring capital project accounts, maintaining records related to betterments, and other financial reporting.
¨ Prepares monthly journal entries for approval by the Town Accountant.
¨ Reviews, reconciles, and verifies monthly utility billing system reports for Enterprise Funds (Water and Sewer) for input to the general ledger.
¨ Reconciles and verifies that month-end tax related receivable account balances from Treasury agree with the General Ledger. Reconciles month-end cash balances in the General Ledger with Treasury.
¨ Assists with the Internal Audit function, including, but not limited to, cash receipt monitoring, budget vs actuals monitoring, ensuring compliance with Mass. General Laws, Town policies, Federal/State grant policies and procedures.
¨ Assist with the development of accounting policies and procedures.
¨ Assists with the preparation of various annual state reports for review and final approval by the Town Accountant.
¨ Assists in the administration of the Town’s financial reporting software application.
ESSENTIAL JOB FUNCTIONS :
¨ Serves as backup to the Town Accountant. Assumes the role of primary department liaison for administrative and technical accounting support during the Town Accountant’s absence, including approval of the Accounts Payable warrants, vendor contracts, and other items.
¨ Researches and provides information as needed on a broad variety of matters. May provide explanation and interpretation of town, state, and federal laws or regulations pertaining to accounting functions to the public and other employees.
¨ Performs special assignments as assigned by the Town Accountant and other special projects and related responsibilities as initiated and requested.
¨ Performs other related duties as required, directed or as the situation dictates.
¨ Regular attendance at the workplace is required.
This person will be responsible for overseeing the administrative operations of the office in the absence of the Town Accountant.
EDUCATION & EXPERIENCE:
¨ Bachelor’s degree in accounting or a related field with 1-3 years of progressively responsible experience in municipal accounting and financial reporting, or any equivalent combination of education and experience.
KNOWLEDGE, SKILLS & ABILITIES:
¨ Working knowledge of municipal government, municipal finance, and governmental fund accounting. Knowledge of the standard principles, procedures, records, and forms related to computerized financial systems. Ability and willingness to learn UMAS accounting, GAAP, GAAFR, and GASB. Familiarity with IRS regulations.
¨ Excellent computer skills and proficiency in utilizing a variety of computer and financial software systems, including MUNIS, word-processing, spreadsheet, and database applications.
¨ Ability to maintain complex financial records and to provide information and prepare reports from such records, especially computer reports.
¨ Strong organizational skills and attention to detail. Ability to identify and analyze complex issues and to develop appropriate recommendations. Ability to work within strict deadlines.
¨ Ability to communicate effectively and tactfully with the public, co-workers, other employees, departments, officials, and other agencies, including strong written communication skills.
WORKING CONDITIONS & PHYSICAL DEMANDS:
Normal office environment, not subject to extreme variations of temperature, noise, odors, etc. Majority of work is performed in a moderately noisy work environment, with constant interruptions. Frequently subjected to the demands of other individuals and the volume and/or rapidity with which tasks must be accomplished.
Operates computer, printer, video display terminal, facsimile machine, telephone, copier, calculator, and all other standard office equipment requiring eye-hand coordination and finger dexterity. Balancing, crouching, grasping, pulling, reaching, and stooping may also be required.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
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